3 INDICIA WORLDWIDE JOBS

About us

Indicia Worldwide is an insight and technology led communications agency with global production expertise.

Why we exist: we create new value

At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.

Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the market place. Data insight and marketing technology gives us the ability to measure our work, evidencing ROI as the most critical metric in today’s environment.

We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling ?them to deliver more engaging, cost-effective and sustainable customer experiences.

As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.

We believe in what we do. We believe this proposition makes us unique. We have the capacity to re-define the way marketing is activated for our clients across the globe. Now, and well into the future.

The output: Improved client performance from engaging consumers with brand ideas better, faster and more cost effectively, across every step of the journey that a brand takes to market.

The Role

Purpose of the role

• The Assistant Finance Manager leads the overall agency finance encompassing financial operations and financial management reporting aspects for the Thailand Office. This role is expected to take the lead for an efficient set of finance operations and reporting of the business both annual statutory accounts and monthly management accounts and ensure all financial output is processed in a timely and accurate manner.
• Assistant Finance Manager helps Finance Managers with administrative and financial tasks, including invoicing management, budget drafting, and implementing and managing financial & accounting processes. They are also responsible for writing monthly financial reports and filing the company's taxes.

Responsibilities

• Timely and accurately submission of all statutory reports (e.g. Audit, Management Report, Budget, Cashflow Forecast)
• Monthly P&L and BS reconcilations to be maintained (e.g. Revenue, Recovery, Interco, Tax reports etc)
• Ensure timely analysis and reporting of monthly or quarterly financials submission to Regional Team.
• Reporting the monthly management accounts, produce various P&L analysis and liaise with the business to investigate variances to produce a commentary for Actuals vs Budgets/ Forecasts etc.
• Agency lead on matters relating to revenue recognition, tracking and analysis.
• Review periodic working capital usage reports and implement timely corrective action.
• Ensure the accuracy of data produced by the department.

Operational Finance

• Monitor weekly payment, billing status, aging and cash flow status.
• Oversee the management of AR AP issues (Resolve outstanding AR invoices on dispute timely; Clear off overdue AP invoices based on current cash flow status)
• Work with business teams to ensure accurate, relevant time reporting at the end of each month.
• Support the agency client profitability periodic review process by providing relevant analysis for discussion with business teams.
• Fixed asset stocktaking, physical check on timely basis.
• Budget drafting
• Assist and provide support to Finance Manager and higher levels with specific projects and Ad-hoc duties when required.

Tax, Audit & Legal

• Preparation and submission of tax returns (Corporate Tax, WHT, VAT, stamp duty etc)
• Work with Auditors to ensure statutory audit is completed in a timely manner. Also assist with any client audit requirements.
• Work with external advisors (Tax, Accounting, Legal).
• Work with company secretary about corporate affairs.
• Assist with general contract review on terms & conditions and highlights on potential risk to the company.

Finance Projects / Process Improvement

• Help identify process improvements to agency finance procedures and work on implementation of such initiatives.
• Assist in APAC/Global inquires and requirements as local contact window on all matters relating to the financial control environment (J-SOX), Group Audit and compliance with GAAP accounting.
• Any ad-hoc duties or projects assigned by the Finance Manager or higher levels which is necessary to improve the processes or controls within the company.

Relationships

• Effective Stakeholder management and service delivery
• Respond positively to stakeholder requests.
• To promote an efficient and positive image of KMMS / Indicia Worldwide.
• Act as business partner to provide relevant financial information when required
• Ensure excellent working relationships with all staffs and external bodies in a professional manner to create a positive working environment.

Ideal Profile

Skills, knowledge, experience and exposure

Education

• Bachelor’s degree in Finance, Accounting or equivalent.
• Locally recognized professional qualification related to Accounting.

Professional Experience

• Minimum 2 years experience in a senior financial position of relevant work experience in maintaining and executing accounting controls and reporting at country level.

Knowledge & Skills

• Exceptional ability to build relationships across all areas of the business
• Preparation of statutory accounts
• Knowledge of all local tax related matters
• Strong Excel, systems and process skills
• Experience of working in a customer facing environment (internal or external)
• Excellent numerical skills
• Excellent attention to detail and accuracy
• Ability to evaluate and interpret data
• Ability to work on own initiative
• Ability to communicate effectively both verbally and in writing in English
• Commercial awareness
• Excellent organization skills and an ability to work to tight deadlines

The mindset to navigate the role

• Excellent administrative and analytical financial skills to join our team.
• Strong in examining and compiling financial reports and be well acquainted with governmental regulations.
• Very detail-oriented and be problem-solvers with an investigative nature.
• Strong mathematical and report writing skills.

The softer skills that we believe, will help candidates thrive in this role

• Communication skill in managing clients, suppliers, internal stakeholders.
• Leadership skill in training and managing the local finance team

Role Requirements

• Off-hour calls (in some urgent situations)
• Willingness to work during public holidays upon request (depends on Group reporting deadline), and take day off in-lieu.

We are an equal opportunities employer and as such, will make any reasonable adjustments to accommodate the needs of all candidates. If you have any such needs or requirements in the context of your interview, please notify us so that we can make the appropriate arrangements.

What's on Offer?

• Opportunity within a company with a solid track record of performance
• Fantastic work culture
• A role that offers a breadth of learning opportunities

About us

Indicia Worldwide is an insight and technology led communications agency with global production expertise.

Why we exist: we create new value

At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.

Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the market place. Data insight and marketing technology gives us the ability to measure our work, evidencing ROI as the most critical metric in today’s environment.

We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling ?them to deliver more engaging, cost-effective and sustainable customer experiences.

As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.

We believe in what we do. We believe this proposition makes us unique. We have the capacity to re-define the way marketing is activated for our clients across the globe. Now, and well into the future.

The output: Improved client performance from engaging consumers with brand ideas better, faster and more cost effectively, across every step of the journey that a brand takes to market.

The Role

About the Team

The Production Services team delivers production excellence and is formed by a multicultural team of production experts who provide marketing production solutions. In a nutshell, the Production Services team activates business’s efficiencies and quality delivery.

• Collaborative: work as One Indicia with our immediate team but also with the wider business to deliver and activate our proposition across our production services.
• Accountable: take pride and ownership in delivering excellent production handling skills and take responsibility for supporting the team on a campaign, project or client basis ensuring that jobs are scheduled, briefed, and budgeted in a timely and accurate manner.
• Pioneering: deep dive in our client briefs to immerse yourself in their production requirements – thereby finding sources of efficiency where others don’t see them.
• Entrepreneurial: for people that want and can make a difference to our business, by playing a key part in the team, helping deliver production excellence as well shaping the client experience.

Purpose of the role

As a Production Manager (PM), you will work within your team to provide excellent production delivery services for our clients.

• Vision: The PM manages the production of all level spend and strategic projects, to ensure the highest satisfaction of Indicia Worldwide’s clients.
• Mission: To activate the proposition of Indicia Worldwide through clients delivering both the best quality and price for our clients´ needs.
• Approach: To establish excellence in production delivery through our values - Collaboration, Entrepreneurship, Pioneering, and Accountability.

The PM manages the end-to-end production of low and medium-level spending and standard projects. The PM will also be expected to mentor and upskill the Production Executives and, at specific moments, face the client directly in the Senior PM (SPM)'s absence.

You will work within your team and other relevant departments on the delivery of client production activities with the highest compliance and quality standards.

You will have accountability for the accuracy, quality, timeliness, and profitability of multiple campaigns and projects by managing the briefing, scheduling, and delivery process on behalf of the client.

You will help drive the effectiveness of our internal delivery processes and by doing so maintain client profitability.

Key responsibilities include:

Strategic Thinking

• Create a collaborative environment with the client and vendors and stimulate discussion on upcoming projects and requirements in the production space to ensure meeting the expectations of on time in full (OTIF).
• Advise and collaborate with the client for the structural design of displays in terms of raw materials uses, safety, and functional aspects. 
• Confidently demonstrate your knowledge as a subject matter expert and are happy to field questions and find solutions. 
• Make recommendations about alternate displays specifications that deliver either a cost, quality, or timeliness benefit to the client.

Process Focus

• Pro-actively propose continuous improvement initiatives to your line manager or wider team, as well as provide advice on strategic campaigns

Communications

• Proactively provide visibility on day-to-day topics to your line manager and wider team in the spirit of finding synergies and opportunities for further collaboration and harmonisation.
• Ensure to tailor your messages to your respective audience to get feedback and output you require.

Campaign Management

• Be comfortable with managing low to medium-complexity briefs 
• Be comfortable questioning a brief to ensure you can effectively deliver it.
• Provide regular campaign updates and proactively communicate next steps to the SPM or Team Leader (TL) in advance.
• Produce clear campaign plans and manage client expectations confidently throughout the delivery of a project.
• Proactively check the supplier’s progress on the different steps of the production process and keep everything under tight control.
• Manage supplier conversations to find mutually beneficial outcomes, be it in terms of savings, value engineering, quality, etc.
• Ensure all activities are properly updated in the IWW system and all steps are followed so orders can be closed in a timely manner to process billing.
• Ensure all activity reports are accurate and deliver value to your client based on their reporting requirements.
• Provide adequate support to the Client Services team when required from thorough spec completion and follow the required ways of working.

Analytical Skills: Data Quality, Reporting and Insights

• Understand the importance of data quality and its business impact – follow compliance processes to ensure data accuracy at all times
• Present monthly review of savings and projects delivered highlighting key achievements, challenges and progress against reciprocal KPI’s
• Understand why savings are up/down and proactively take steps to collaborate with key stakeholders to improve performance and ensure data accuracy and completeness.

Negotiations Management

• Manage client, team and supplier conversations to find mutually beneficial outcomes, be it in terms of savings, value engineering, quality, etc.

Ideal Profile

Skills, knowledge, experience, and exposure

• The Production Manager will likely have 2-3 years of print/POS production management experience in FMCG setting or in supporting FMCG clients. Relevant project management and supplier liaison experience will be also considered positively.
• Able to communicate in English is a plus.
• Passion and interest in sustainability and circular business model initiatives.

Mindset to navigate the role

Managing production projects requires:

• Clear and effective communication skills with clients, vendors, and colleagues.
• A solution orientated and resolution mindset, where problems are just the starting point for finding solutions.
• A problem-solving mindset, as the nature of the role will require to navigate different types of challenges and new scenarios.
• A technology-oriented mindset, as you will have to use different technologies in your daily job
• Attention to detail is critical in the Production Managers role
• Good mediation skills, as you will act as one of the links between Indicia Worldwide, the clients and the suppliers
• A customer-centric mindset, as you will be the production expert consultant with our clients, being also able to identify new production opportunities based on their needs.

The softer skills that we believe, will help you thrive in this role

Production manager work in a very fast, changing, and ambiguous environment. For the PM to succeed, we expect:

• Demonstrate a positive ‘can-do’ attitude at all times to manage end-to-end process administration (Ideation, Implementation, QC).
• Exceptional prioritisation skills: ability to manage multiple priorities while consistently managing timelines in a fast-paced environment. 
• A strong ability to work under pressure and to comply with deadlines.
• A high level of energy when delivering and the ability to face challenges in a serene and collaborative manner.
• A curious mind, i.e. wanting to know all about internal operations and processes, aiming for continuous improvement.
• Eager to continuously learn and develop new skills in turn a growth mindset.
• Accountability: you are a professional and we will treat you as such. You will be expected to manage your workload and raise your hand when you need team support.
• Collaborative spirit: use we, not me. If someone is in trouble, you will do your best to support.
• A good communication skillset with both internal and external teams

Role Requirements

• Depending on the client’s & management's decision, either the work-from-office or hybrid model around the Bangkok area applies to this role. You’ll be expected to perform in a flexible environment while ensuring delivery.
• Willing to handle any clients in different industries and locations.

What's on Offer?

• Opportunity within company with a solid track record of success
• Join a market leader within Retail
• Great work culture

About us

Indicia Worldwide is an insight and technology led communications agency with global production expertise.

Why we exist: we create new value

At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.

Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the market place. Data insight and marketing technology gives us the ability to measure our work, evidencing ROI as the most critical metric in today’s environment.

We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling ?them to deliver more engaging, cost-effective and sustainable customer experiences.

As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.

We believe in what we do. We believe this proposition makes us unique. We have the capacity to re-define the way marketing is activated for our clients across the globe. Now, and well into the future.

The output: Improved client performance from engaging consumers with brand ideas better, faster and more cost effectively, across every step of the journey that a brand takes to market.

The Role

Purpose of the role

You will be responsible for end-to-end Supplier management and Relationships for various Print, Point of Sales promotional (POSM) categories, and Gifts-n-Premiums to maximize the value delivered to clients while meeting the business objectives of the organization. This includes developing and implementing supplier strategies and providing support to Business Development and Account Management teams as well as collaboration with suppliers for innovations and trends.

Key Responsibilities

Supplier Management and Relationships

• Identify suppliers for various categories as per business needs
• Manage supplier onboarding - evaluation, accreditation, and qualification process for delivery capabilities, environmental, quality, operational, audits and certification
• Develop and manage relationships with all suppliers
• Develop and implement strategic partnerships with key suppliers
• Conduct periodic supplier performance reviews and implement corrective actions
• Engage with suppliers to achieve efficiency and effectiveness in our operating model
• Ensure high ethical standards related to the management of the supply chain projects, identifying key improvement project to enhance collaboration and performance
• Manage non-conformance reports (NCR) including performance improvement warnings and penalties to suppliers and recording
• Act as an escalation point and work with internal stakeholders to resolve issues with supplier performance
• Support business with regards to Supplier’ open order management
• Perform production site inspections
• Risk management of supply chain - ensure an adequate pool of compliant suppliers, ability to deliver on client commitments
• Coordinate and facilitate issue resolution between supplier and Indicia Finance (payments, taxes, compliances, etc.)
• Manage all forms of supplier communications
• Maintain local industry and trade connections via forums and associations

Co-ordinate with Centre of Excellence – Supplier relationship team

• Supplier onboarding and registration
• Contract amendments, renewals, and compliances
• Training to suppliers
• Establishing term sheets

Category management and Sourcing

• Develop and execute appropriate category management and sourcing strategies within assigned categories, including promotional print and packaging, displays & signages, temporary & permanent displays, digital POSM and marketing activation
• Supplier identifications in local markets for sourcing of Gifts and Premiums
• Provide category expertise to internal customers and support Business Development activities with sourcing and pricing
• Effective and efficient negotiation for all rate contracts
• Ensure meeting of high ethical standards related to the sourcing process
• Contribute to a positive work environment and promote teamwork

Ideal Profile

Skills, knowledge, experience and exposure

• 15+ years of all-around experience in the successful management of supply chain
• Includes sourcing and purchasing, supplier onboarding, audits and quality inspections for promotion print, POSM and premiums
• Experiences in building strategies for procurement of promotional material
• Experiences of delivering value-based innovation
• Experiences in the usage of sourcing tools and proficient communication skills
• Fluent English level is required
• Preferable bachelor’s degree or equivalent in business, supply chain or engineering

The mindset to navigate the role

• Ensure meeting of high ethical standards related to strategic sourcing & supplier management process.

The softer skills that we believe will help you thrive in this role:

• Strong negotiation skills with commercial acumen to maximize the value delivery to Indicia and clients
• Precise and target-oriented executioner, good communicator, and a team leader

 Role Requirements 

• Hybrid in Bangkok - Thailand
• Some travel along with out-of-hours and flexible working will be required.

What's on Offer?

• Great work culture
• Work alongside & learn from best in class talent
• Opportunity within company with a solid track record of success