48 EXECUTIVE ASSISTANT TO CHIEF EXECUTIVE OFFICER JOBS

Only Apply if you have - Engineering Degree.Responsibilities:Managerial Responsibilities:Collaborate with the CEO and senior management to develop and execute strategic plans for road asset management, maintenance and tolling operations.Analyze market trends, regulatory changes, and technological advancements relevant to road infrastructure management.Identify opportunities for innovation and optimization within road operations and tolling systems to enhance efficiency, safety, and customer satisfaction. Executive Responsibilities:Prepare comprehensive meeting agendas, presentations, and reports, gathering relevant data and insights on business operations.Screen and prioritize incoming communications, ensuring timely responses and effective management of CEO correspondence.Maintain confidentiality and discretion when handling sensitive information and executive matters.Efficiently manage the CEO's calendar, scheduling review meetings with regions and project sites.Administrative Responsibilities:Provide administrative assistance to the CEO, including document management and record-keeping.Assist in the preparation and distribution of internal communications, memos, and announcements.Coordinate executive meetings as required.   Qualification: B. Tech (Civil) with minimum five years relevant experience.

Iskraemeco India Private Limited is urgently looking for an Executive Assistant to CEO for Kolkata location. Interested candidates only with relevant years of experience are requested to send me your resume to recruitment-india@iskraemeco.com. CVs to be sent with a subject line "Resume for Executive Assistant to CEO". Immediate joiners preferable.Freshers are kindly requested not to send their CVs.Qualification: Graduate in any discipline preferably Mass Comm. with fluency in English, MS office and basic mathematics and a MBA is plus. Social Media savvy.Location- Kolkata (Salt Lake, Sec-V)Experience Range- 3-6 Years (Prior experience as EA is mandatory)Job Description:Read and analyze reports in order to determine their significance and plan their distribution. Open, sort and distribute incoming correspondence and follow up with leadership team for proper closing of enquiries.Maintain the corporate website.Maintain company LinkedIn pageFile and retrieve corporate documents, records, and reports. Make corporate presentations and presents on behalf of CEO as and when needed.Greet visitors.Prepare responses to correspondence containing routine corporate inquiries.Perform general office duties such as maintaining records management systems and performing basic bookkeeping work. Must make and manage CEO’s claim vouchers as per company policies.Prepare agendas and arrange for committee, board, and other meetings – domestic and international. Manage and maintain executives' schedules.Liaison with admin to make travel arrangements for executives: Hotel, ticket and Visa.Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.Compile, transcribe, and distribute minutes of meetings.Attend meetings in order to record minutes. Must maintain confidentiality.Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.Meet with individuals, special interest groups on behalf of executives, committees and boards of directors.Supervise, train and monitor external staff engaged in cleaning and schedule maintenance of office.Interpret administrative and operating policies and procedures for employees. Ask for clarification when required. Clarify others when required.

Who we are:Housr is a unique co-living platform that fosters mega communities through state-of-the-art, super-aggregated, tech-enabled shared spaces for young working professionals. We are currently poised to be one of the leading coliving players with 70+ world-class properties sprawling across 5+ major metropolitan cities in India. Housr’s vision is to truly transform the way millennials live with high-quality coliving spaces that make their lives easier, more convenient, fulfilling, and memorable.Job Role:We are seeking an experienced Executive Assistant to provide comprehensive support to our Founder. The ideal candidate will have a minimum of four years of experience in a similar role, with a proven track record of managing busy schedules, planning intricate travel itineraries, and orchestrating successful events. Preferred candidates will also possess a network of connections within the top hotels and airlines in India.Key Responsibilities:? Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements efficiently.? Act as the primary point of contact between the CEO and internal/external stakeholders, including clients, investors, and board members.? Utilise established connections to secure bookings at top hotels and airlines in India.? Provide general administrative support to the CEO, including managing email correspondence,handling expenses, and maintaining organized filing systems? Draft, review and send communications on behalf of the CEO? Handle ad-hoc tasks and special projects as they arise, demonstrating flexibility and adaptability in a fast-paced environment.What we are looking for:? Bachelor's degree in Business Administration, Management, or a related field preferred.? Minimum of four years of experience as an Executive Assistant or similar role, supporting C-suiteexecutives or business leaders.? Proven experience in managing complex calendars, travel arrangements, and event logistics. ? Strong organizational skills with impeccable attention to detail and the ability to prioritise tasks effectively.? Excellent communication and interpersonal skills, with the ability to interact confidently with individuals at all levels.What can you expect:? A phenomenal work environment with extremely high ownership and growth opportunities.? Decentralised work culture and open-door policy.? A chance to make a significant impact within a rapidly growing startup.? Participate in cross-functional meetings and brainstorming sessions, contributing insights andperspectives to drive innovation.? An opportunity to work with stakeholders across different departments.

Executive Assistant responsibilities and duties: (Female candidates)Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.Prepare internal and external corporate documents for team members and industry partnersSchedule meetings and appointments and manage travel itinerariesArrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation eventsMaintain an organized filing system of paper and electronic documentsUphold a strict level of confidentialityDevelop and sustain a level of professionalism among staff and clientele Executive Assistant qualifications and skills: Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior managementAdvanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and softwareProficiency in collaboration and delegation of dutiesStrong organizational, project management and problem-solving skills with impeccable multi-tasking abilitiesExceptional interpersonal skillsFriendly and professional demeanor.

“Elior Group, headquartered in France is one of the leading global players in Food services, operating in India since 2017 with presence across metro cities".We're looking for an experienced Executive Assistant to CEO for our India Business.Key roles and responsibilities:Ensuring to capture critical minutes of meetings and follow up with stake holders till closure.Responsible for coordination and scheduling customer/vendor partner meetings as planned.Responsible managing daily calendar and meetings schedulesResponsible for managing local and international travels.Supporting and coordinating in day-to-day activitiesAdherence to timeline for sharing various updates.Representing and communicating on behalf of CEO’s officeSupporting and coordinating other Leadership members as and when needed.What's required:5+ Years experiences as EA to CEOsShould have managed Stakeholders - CXOs across India & Internationally.Must have worked in MNCs and good in MS-Office.Services/FMCG/Manufacturing Industry:Working experience with MS Excel and ERP ToolsStrong negotiation, English Communication - verbal & written and Interpersonal Skills.Benefits:Competitive SalaryProfessional development opportunitiesCollaborative and inclusive work environmentWork Location: BangaloreJoin a vibrant team where your skills matter and take the leap towards success.Please drop in your CV to jobs@elior.co.inRegards,HR Team

LithLife is a dynamic startup at the forefront of renewable energy solutions, dedicated to revolutionizing the way energy is generated and consumed. We are committed to sustainability, innovation, and driving positive change in the world.Job Description:As the EA at LithLife, you will play a vital role in ensuring smooth day-to-day operations and providing exceptional administrative support. This position is the first point of contact for our company, making it essential for creating a positive and welcoming environment. You will be joining us at the very ground floor, contributing to our success and impact from the outset.Key Responsibilities:Manage incoming calls, emails, and inquiries, directing them to the appropriate contacts within the organization.Welcome visitors and guests, ensuring they have a seamless experience while at our facilities.Provide administrative support to senior management, including calendar management, travel arrangements, and expense reporting.Coordinate meetings, conferences, and events, handling logistics and preparations as needed.Assist with various administrative tasks, such as document preparation, data entry, and filing.Maintain office supplies and equipment, ensuring they are well-stocked and in good working condition.Support other departments with ad-hoc tasks and projects as required.Qualifications:High school diploma or equivalent; additional certification in office administration or related field is a plus.Previous experience in a similar role, preferably in a fast-paced environment.Excellent communication and interpersonal skills, with a friendly and professional demeanor.Strong organizational and multitasking abilities, with a keen attention to detail.Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software.Ability to handle confidential information with discretion and professionalism.Flexibility and adaptability to meet changing priorities and deadlines.Benefits:Competitive salary 5-15LPA range and benefits package.Opportunities for professional development and growth within the company.Supportive and collaborative work environment.Chance to be part of a pioneering team that is reshaping the future of energy.Why This Role Is Fulfilling:Joining LithLife as a Personal Assistant/Receptionist offers a unique opportunity to be part of a dynamic team that is driving positive change in the renewable energy industry. You will have the opportunity to make a meaningful impact by ensuring the smooth operation of our office and providing crucial support to our team. This role is challenging yet incredibly fulfilling, offering the chance to contribute to our mission of revolutionizing the way energy is generated and consumed.How to Apply:If you are organized, personable, and passionate about making a difference in the renewable energy sector, we'd love to hear from you! Please submit your resume and cover letter outlining your relevant experience and why you're the perfect fit for this role to Kishan@lithlife.com.Join us at LithLife and be part of a journey that is reshaping the future of energy.

Company DescriptionWebware.io is a leading provider of AI digital marketing solutions for small businesses. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence. Trusted by over 4000 businesses across 400 cities in North America, Webware.io offers the support and guidance needed to navigate the complex world of online marketing. Our goal is to make it easy for businesses of any size or industry to succeed in the digital age.Role DescriptionThis is a full-time remote role as an Executive Assistant to the Chief Executive Officer. The Executive Assistant is expected to be on call and working during EST HOURS. You will be responsible for providing administrative and executive support, managing expenses and diaries, and offering general administrative assistance. The role involves working closely with the CEO to ensure smooth operations and effective communication.QualificationsExperience in executive administrative assistance and executive supportNot afraid to pick up the phone and call Proficient in managing expense reports and diary managementStrong administrative assistance skillsExcellent organizational and time management skillsAbility to maintain confidentiality and handle sensitive informationExcellent written and verbal communication skillsAbility to work independently and remotelyExperience in the digital marketing industry is a plusBachelor's degree in Business Administration or related fieldUses and likes chatGPT and AI tools

About the role:The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver. Functional Area: Business SupportEducational Qualification: Bachelor’s degree or equivalent experienceExperience: 2-4 YearsLocation: GurgaonKey Responsibilities:Calendar Management: Meticulous control, coordinate complex scheduling and extensive calendar management, assist by performing a variety of administrative tasks, coordinate meetings and flow of information to senior management, as assigned.Travel Management: Make travel arrangements, including booking flights, accommodations, ground transportation and other logistics.Meeting Coordination: Organize and schedule meetings, conferences, and events. Prepare meetings agendas, materials, and presentations as required.Communication: Responsible for strong effective communications, including taking calls, responding to emails, and interfacing with clients on behalf of the CEO.Data and Information Management: Effective document and record management – timely updating of all the records. Keep all information organized and easily accessible.Confidentiality: Handle sensitive and confidential information wit utmost discretion and uphold a strict level of confidentiality.Special projects: Overseas and manage specific projects, such as company events, preparing reports and coordinating with other departments.Minimum Requirement: Proven work experience as an Executive Assistant or similar role, supporting senior -level executives or directors.Execellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.Strong verbal and written communication skills, with a keen eye for detail and accuracy.Proficient in using productivity tools and software, including MS office (Word, Excel, PowerPoint, Outlook).Execeptional interpersonal skills, with the ability to interact professionally with the individuals at all levels.

Looking for a candidate Provide administrative support to the CHRO in the planning and organization of the calendar, team events.PURPOSE OF POSITIONProvide coordination and administrative support for Human Resources (HR) programs and projects in Canada, and assist Senior HR leaders with the coordination of key initiatives and change management activities. This role will also provide administrative support to the CHRO.PRIMARY DUTIES, RESPONSIBILITIES AND REQUIREMENTSProvide coordination and administrative support for HR programs including: Wellness, Total Rewards, Diversity, Equity & Inclusion (DEI), leadership development, talent management and employee engagementAssist Senior HR leaders in Canada with Director and above employment offers and onboarding, escalated employee concerns, payroll/benefit documentation and change management initiatives as required.Provide administrative support to the CHRO in the development of presentations, employee related letters and required reports as well as the planning and organization of the calendar, team events and department meetingsParticipate in and provide coordination support to CHRO for regional and global initiatives as assigned.Prepare Word, Excel, PowerPoint presentations, agendas, reports and other documents as assigned.Work with others in the Region and Globally on projects as assigned.Manage sensitive matters with a high level of confidentiality and discretion.QUALIFICATIONS· High School Diploma or GED required· Must be at least 18 years old· Previous experience in Human Resources· Working knowledge of Microsoft Office, Windows, Internet and Outlook requiredExcellent communication and time management skills; proven ability to meet deadlines.· Must have excellent written and verbal communication skills· Ability to multi-task and handle numerous tasks simultaneously· Attention to detail and strong organizational skills are a must· Must maintain the highest level of confidentiality· Ability to work well with others· Position requires flexible availability and must be able to adjust schedule as needed based on business needs· Must be prompt and dependable.

Company Overview:NeoFinity is the fintech & payments arm of the illustrious Neo Group - India’s premier wealth management & asset advisory institutions. Founded by IIMs and IITians who’ve served as CXOs of Edelweiss, JM Financials, Macquarie, Kotak Securities, and Goldman Sachs. Backed by Peak XV (formerly Sequoia Capital), the group in just two years has reached an asset value of over 25,000CR.An integral part of the group, NeoFinity is an upcoming brand in payments and boasts of a dynamic & vibrant culture.Job OverviewFounder’s office is where the action happens! Inviting passionate individuals who’ll beworking directly with the CEO and creating magic.We are seeking a dynamic individual for Executive Assistant with extremely stronganalytical and problem-solving skills to join our team and support the Founder in effectivedecision-making, project management and execution of strategic initiatives and dailyoperational/ administration work of the CEO.Role and Responsibilities• Assisting in client research, and preparing persuasive and highly researched and creative presentations for the CEO.• Preparing reports by researching, collecting and analysing information.• Collaborating with the Founder to build compelling narratives and impactful pitchdecks for stakeholders.• Demonstrating a proactive and solution-oriented approach to address challengesthat arise during the execution of initiatives.• Track and report project status and risks to the Founder and leadership team.• Conduct market research and analysis to identify potential business opportunities andprovide strategic recommendations to the founder.• Attend meetings and events with the founder, and represent the company in aprofessional and positive manner.• Manage the founder's calendar and schedule, including scheduling meetings andappointments, and coordinating travel arrangements.• Provide administrative support for the founder, including managing emails, draftingcorrespondence, preparing MOMs for external stakeholders and organizing files, data and company documents.Requirements:• Masters or MBA from a tier-1/2 Indian/International institutions with minimum 3 years ofexperience.• Experience working in the Founder's office in a fast-paced environment/experience in a similar role highly desirable.• Project management skills, including planning, budgeting, and execution, with some experience in project management, or related role preferred.• Strong analytical and critical thinking skills, with the ability to conduct research and provide analytical recommendations.• Excellent written and verbal communication skills, with the ability to draft professional emails, notes and messages to communicate effectively with a wide range of stakeholders.• Highly organized, with strong attention to detail and the ability to manage multiple projects simultaneously.• Passion for start-ups and entrepreneurship, with a willingness to take on a wide range of tasks to support the success of the company.• Strong expertise and prior hands on experience in Data reporting, creative Investor presentations, calendar management, MOMs. • Strong data-driven mindset capable of analysing massive amounts of data, analysing performance using metrics.• Demonstrated ability to manage stakeholders and build strong relationships with external and internal stakeholders.• Strong organizational and time management skills, with the ability to prioritizetasks effectively.• Drive executive-level operations strategic and business reviews, and Boardmeetings.Growth Potential and Learning Opportunities:We are committed to providing our employees with opportunities to grow and develop bothpersonally and professionally. As an Executive Assistant, you will have the opportunity towork closely with our CEO and gain exposure to all aspects of the business. We offerongoing professional development opportunities, including training programs andmentorship initiatives, to help you achieve your full potential. As our company grows, therewill be opportunities for career advancement within our organization.How is life at NeoFinity?"Life is what but a collection of experiences. And NEO brings you magical ones!NEO is committed to grow your careers & enrich your journey in life. It is a place wherepeople with different skills, talents and backgrounds come together as one... Not just tobuild a product but building a life!Your choices have led you so far, and only they will lead you further. How you choose touse it, defines your experience.

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.  ResponsibilitiesControl workflow Handle all logistics CEO related Interact with leadership, internally and externally Other duties as assignedQualificationsBachelor's degree or equivalent experience Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Communication skills, written/verbal Ability to prioritize and meet deadlines Keep information confidential

COMPANY DETAILS:Company Name: Baani GroupLocation Udyog Vihar, Gurugram- 122016Working Days: 6 daysShould have atleast 2 years of experience as EA.Job descriptionCandidate will be responsible for Managing schedules, meetings and appointments.Meetings in the office as well as setting up meetings on zoom, teams, google meet, etc. and being familiar with how to operate the same.Coordinate with internal teams for information as per instructions given and report to the CEO effectively and efficiently.Calls on behalf of the CEO as per instructions.Up for collection of reports for management.of documents for important meetings.Updating paperwork and maintaining documents.Other responsibility, as may be allocated by the CEO from time to time.Role: Executive AssistantIndustry Type: Real Estate

Job Responsibilities:- Project Management- Driving organizational projects and initiatives as directed by the CEO, ensuring timely and successful delivery.- Participating in special projects & executing on tasks as assigned, supporting the broader goals of the organization.- Assisting in preparation for board meetings, presentations, and other executive formats.- Preparing internal and external corporate documents for team members and industry partners.- Time Management- Managing the CEO's calendar, including making appointments and prioritizing the most sensitive matters.- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.- Stakeholder Management- Coordinating executive communications, including taking calls, responding to emails, and interfacing with clients and internal teams- Operation and Travel- Assisting with budgeting and expense tracking for the CEO's office.- Managing travel arrangements and itineraries for the CEO.- Anticipating the needs of the CEO and problem-solving any issues that may arise. Key Characteristics: - High degree of professionalism: The candidate must maintain the highest level of confidentiality and operate with a high degree of professionalism.- Go-getter attitude: We are looking for a proactive individual who can anticipate needs and handle multiple tasks in a fast-paced environment.- Problem-solving skills: The candidate must be resourceful and efficient, with high levels of flexibility and ability to pivot as necessary.- Detail-oriented: Excellent attention to detail, with the ability to maintain records and files in a well-organized manner.- Team player: Ability to collaborate effectively with internal team members across departments and levels, as well as with external partners.- Resilience: Ability to handle stress and make decisions under pressure.- Innovation: We value forward-thinking and a drive to find or create unique solutions to emerging challenges.- Adaptability: In a fast-paced industry, the ability to adjust quickly to change is vital. Qualifications & Skills: - Minimum of 5-10 years of experience as an Executive Assistant reporting directly to senior management, preferably in a PR, Marketing or communications firm.- Proficiency in collaboration and delegation of duties.- Exceptional interpersonal skills and a friendly and professional demeanor.- Excellent organizational skills, ability to prioritize, and comfortable working in a fast-paced environment.- Superior written and verbal communication skills.- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)- Discretion and confidentiality.- Familiarity with CRM and project management tools.- Ability to understand and interpret business data. Interested candidates may share their resumes directly at manasvi.agnihotri@ruderfinn.com. #hiring#pr hashtag#communications hashtag#executiveassistantjobs

Are you a proactive and detail-oriented person who has exceptional organizational skills and a strong sense of initiative? We’re looking for an experienced part-time Executive Assistant to support our CEO by managing their calendar, coordinating meetings, and handling their correspondence on a part-time basis. We'd love to hear from you if you think you’re up to the task!Key Responsibilities:1. Schedule & Project ManagementManage the CEO's calendar, scheduling meetings, appointments, travel arrangements, and deadlines.Assist the CEO in managing and prioritizing projects and initiatives.Anticipate the CEO's needs and proactively identify potential issues or opportunities.Prepare agendas, briefing materials & Minutes of Meeting.Follow up on action items and ensure commitments are met.Manage confidential information and ensure the CEO's office runs smoothly and efficiently.2. Communication and Collaboration:Facilitate communication between the CEO and other executives, board members, and key stakeholders.Prepare the CEO for meetings and presentations by providing research and background information.Analyse data, and prepare high-level reportsIn some cases, represent the CEO at events or meetings when appropriate.Conduct Research and schedule the meeting with external stakeholders as per the need.Required Skills & Experience:Strong organizational and time management skills: The ability to prioritize tasks, manage multiple deadlines, and keep the CEO's schedule organized.Excellent communication and interpersonal skills: Effective written and verbal communication, strong listening skills, and the ability to build rapport with people at all levels.Discretion and confidentiality: Maintaining confidentiality of sensitive information is paramount.Problem-solving and critical thinking skills: The ability to anticipate problems, identify solutions, and exercise good judgment.Proactiveness and initiative: Thinking ahead, taking initiative, and anticipating the CEO's needs.Attention to detail and accuracy: Ensuring all tasks are completed meticulously and to a high standard.1+ years of experience as an EA to a CEO, Managing Director, or any other senior executive

Looking for an EA with min 2 to max 5 years experience. NOTE - EA with 10 plus yrs of exp plz avoid applying. Company DescriptionGrowth Factoryy is a performance-focused advertising and creative solutions provider that helps D2C and E-Commerce brands maximize returns on investment and move towards being market leaders.Job Description:EA to the CEO & Founder - Nimit Shah An Executive Assistant plays a critical role in providing high-level administrative support to an executive, typically a CEO, president, or top-level manager, in an organization. This role requires exceptional organizational skills, strong communication abilities, and a proactive approach to managing the executive's schedule and tasks. The executive assistant is responsible for ensuring the smooth functioning of the executive's office, managing their time efficiently, and handling sensitive and confidential information with discretion.Key Responsibilities:Calendar and Schedule Management:Coordinate and manage the executive's calendar, scheduling appointments, meetings, and travel arrangements.Prioritize and organize meetings, ensuring that the executive's time is optimized for strategic tasks.Communication and Correspondence:Act as a primary point of contact for the executive, screening and responding to emails and calls on their behalf.Prepare and edit documents, reports, and presentations as requested.Draft and compose official correspondence and communication.Travel and Itinerary Management:Arrange domestic and international travel, including flights, accommodations, and ground transportation.Create detailed itineraries and provide necessary travel documentation.Ensure the executive is well-prepared for meetings and events while traveling.Administrative Support:Maintain and organize files, records, and documents in a systematic and efficient manner.Handle expense reports and financial records, tracking and reconciling expenses.Assist in project management, research, and data analysis as needed.Meeting Coordination:Set up and coordinate meetings, conferences, and video calls, both internally and externally.Prepare meeting agendas, collect necessary materials, and take minutes when required.Relationship Management:Foster positive relationships with key stakeholders, staff, and external partners.Act as a liaison between the executive and various teams within the organization.Confidentiality:Handle sensitive information and maintain the highest level of confidentiality and discretion.Problem Solving:Address issues and challenges proactively, making decisions on behalf of the executive when necessary.Anticipate needs and find solutions to improve the executive's efficiency.Technology and Software Proficiency:Be proficient in office software applications, calendar tools, email platforms, and other relevant technology.Help troubleshoot technical issues as they arise.Event and Project Support:Assist in planning and organizing company events, conferences, and special projects.Manage logistics, invitations, and follow-up.Qualifications and Requirements:Bachelor's degree is preferred, but not always required.Proven experience as an executive assistant or similar role, preferably in a corporate setting.Strong organizational skills with the ability to multitask and prioritize.Excellent written and verbal communication skills.Proficiency in office software (e.g., Microsoft Office Suite).Exceptional attention to detail and a high level of discretion.Strong problem-solving skills and the ability to work independently.Adaptability and the ability to work in a fast-paced, ever-changing environment.Knowledge of office equipment and software, including printers, scanners, and video conferencing tools.The role of an Executive Assistant is pivotal in enabling an executive to focus on their strategic responsibilities by efficiently managing administrative and logistical tasks. Success in this role requires a high degree of professionalism, adaptability, and the ability to work under pressure while maintaining confidentiality

Job title – Executive Assistant to the CEO/FOUNDERLocation – BangaloreJob type – Full timeYears of Experience – Minimum 3 YearsAbout the Organization: At Futurense, our journey began with the realization that as AI continues to advance and gain widespread adoption, many engineers are at risk of being left behind. To address this issue, we meticulously identified the unique challenges faced by Indian engineers and developed tailored solutions.About the Job: As the primary liaison between the Founder and various stakeholders, the role involves:Facilitating Seamless Communication:Act as the central point of contact for internal and external stakeholders.Ensure smooth communication and coordination between the Founder and different departments.Project Management:Implement robust follow-up systems to ensure timely completion of projects and assignments.Keep the Founder informed of project developments and status reports.Share follow-ups and follow-throughs with internal and external teams.Administrative Support:Manage email correspondence and calendar scheduling for the Founder.Handle administrative tasks efficiently to support the Founder's workflow.Research Projects:Conduct ad hoc research projects with meticulous attention to detail and accuracy.Ensure timely completion of research assignments.Talent Acquisition:Conduct initial sourcing, interviewing, and evaluation for key hires.Support the recruitment process by identifying suitable candidates.Documentation and Reporting:Prepare presentations, summary reports, and budgets as required by the Founder.Maintain documentation with clarity and professionalism.Ideal candidates for this role would be individuals who possess:A Bachelor’s degree (Master’s degree preferred) along with at least 2 years of relevant work experience, preferably in a high-growth startup environment.Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Suite, indicating a strong grasp of essential office tools.Strong interpersonal skills, allowing them to thrive as a central point of contact for internal and external stakeholders, fostering smooth communication and coordination.Proven ability to manage projects effectively, with a keen eye for detail and the capacity to implement robust follow-up systems, ensuring timely completion of tasks.Demonstrated capability in administrative support, including managing email correspondence, calendar scheduling, and handling various administrative tasks efficiently to support the workflow of the Founder.Experience in conducting ad hoc research projects with meticulous attention to detail and accuracy, ensuring timely completion of assignments.Strong conceptual thinking and analytical skills, enabling them to contribute effectively to strategic discussions and problem-solving initiatives.Overall, an individual who is proactive and a collaborative team player with a strong analytical mindset and a background in effectively managing communication, projects, research, and administrative tasks would excel in this role, contributing to the efficient operations and growth of the organization.

Are you a proactive and detail-oriented person who has exceptional organizational skills and a strong sense of initiative? We’re looking for an experienced part-time Executive Assistant to support our CEO by managing their calendar, coordinating meetings, and handling their correspondence on a part-time basis. We'd love to hear from you if you think you’re up to the task!Key Responsibilities:1. Schedule & Project ManagementManage the CEO's calendar, scheduling meetings, appointments, travel arrangements, and deadlines.Assist the CEO in managing and prioritizing projects and initiatives.Anticipate the CEO's needs and proactively identify potential issues or opportunities.Prepare agendas, briefing materials & Minutes of Meeting.Follow up on action items and ensure commitments are met.Manage confidential information and ensure the CEO's office runs smoothly and efficiently.2. Communication and Collaboration:Facilitate communication between the CEO and other executives, board members, and key stakeholders.Prepare the CEO for meetings and presentations by providing research and background information.Analyse data, and prepare high-level reportsIn some cases, represent the CEO at events or meetings when appropriate.Conduct Research and schedule the meeting with external stakeholders as per the need.Required Skills & Experience:Strong organizational and time management skills: The ability to prioritize tasks, manage multiple deadlines, and keep the CEO's schedule organized.Excellent communication and interpersonal skills: Effective written and verbal communication, strong listening skills, and the ability to build rapport with people at all levels.Discretion and confidentiality: Maintaining confidentiality of sensitive information is paramount.Problem-solving and critical thinking skills: The ability to anticipate problems, identify solutions, and exercise good judgment.Proactiveness and initiative: Thinking ahead, taking initiative, and anticipating the CEO's needs.Attention to detail and accuracy: Ensuring all tasks are completed meticulously and to a high standard.1+ years of experience as an EA to a CEO, Managing Director, or any other senior executive

Executive Assistant to CEO and Whole Time Director Function PurposeThe Executive Assistant function in our insurance broking company plays a crucial role in providing comprehensive administrative and operational support to the Director and CEO. This function ensures effective coordination, communication, and assistance to enhance the productivity and efficiency of top management.Role PurposeThe purpose of the Executive Assistant role is to serve as a key liaison between the Director, CEO, and various internal and external stakeholders. The role involves managing schedules, organizing meetings, handling confidential information, and facilitating seamless communication to enable optimal decision-making and execution of strategic initiatives.Key Expectations of the Role1. Calendar and Schedule Management:· Efficiently manage and coordinate the Director's and CEO's calendars, schedules, and appointments.· Prioritize and arrange meetings, ensuring optimal time management and alignment with strategic objectives.2. Communication and Correspondence:· Facilitate effective communication between the Director, CEO, and internal/external stakeholders by managing emails, letters, and phone calls.· Draft and proofread correspondence on behalf of the Director and CEO, ensuring accuracy and professionalism.3. Meeting Coordination and Documentation:· Organize, coordinate, and document meetings, ensuring all necessary materials and documents are prepared and distributed in advance.· Record minutes of meetings and follow up on action items to support efficient decision-making and project execution.4. Confidential Information Management:· Maintain strict confidentiality in handling sensitive information related to the Director, CEO, and organizational matters.· Safeguard and manage confidential documents and data in a secure and organized manner.5. Travel and Itinerary Management:· Arrange travel logistics, including flights, accommodations, and transportation, for the Director and CEO.· Create detailed travel itineraries and ensure smooth travel experiences.Competencies Required for the Role1. Organizational Skills:· Possesses strong organizational abilities to efficiently manage multiple tasks, deadlines, and priorities.· Demonstrates attention to detail in coordinating complex schedules and activities.2. Communication and Interpersonal Skills:· Exhibits excellent written and verbal communication skills to effectively interact with diverse stakeholders.· Demonstrates a high level of professionalism, tact, and diplomacy in all interactions.3. Time Management and Prioritization:· Efficiently manages time and priorities, ensuring the Director's and CEO's schedules are optimized for productivity and effectiveness.· Demonstrates the ability to handle urgent matters and adapt to changing priorities.4. Adaptability and Flexibility:· Adapts quickly to changes in priorities, schedules, and organizational needs.· Remains flexible and open to adjusting plans as required in a fast-paced work environment.5. Interpersonal Skills: Strong interpersonal skills, including the ability to work collaboratively, build relationships, and effectively represent the Director and CEO.Personal Qualifications· Educational Background: A bachelor's degree in business administration, office management, or a related field is preferred.· Experience: Prior experience in executive assistant roles or administrative positions supporting senior management is advantageous.· Confidentiality and Ethics: Upholds high standards of confidentiality, ethics, and integrity in handling sensitive information and interactions.· Technology Proficiency: Proficient in using office productivity software (Microsoft Office, Google Workspace) and calendar management tools.

Job Summary:We are looking to bring on board an experienced Executive Assistant. The incumbent will be responsible for the overall management of the leader’s office and providing complete administrative support to the leader including calendar management, coordinating and arranging meetings as well as travel and stay arrangements, making appointments, documentation and confidential file management, etc.Responsibilities:Provide administrative support to the leadership to plan, execute and ensure smooth operations on day-to-day operation of the officeMaintain and Coordinate leaders’ complex and frequently changing calendar, travel and stay arrangements. Prioritize complex scheduling and logisticsCoordinate pre-planning of trips, board meetings, teleconferences and eventsManaging the complete cycle of vendor management from seeking quotations to finalizing contracts and filing invoicesProvide telephone coverage – answer executive phones, take accurate messages, know leaders’ whereabouts at all times, handle urgent calls with appropriate judgment.Respond to certain emails on behalf of the leaders & documenting minutes of the meetingsActing as liaison between the leaders and teams, by transmitting directives, instructions and assignments and following up on the status of assignmentsRequirements:Proven experience as an Executive Assistant or in a similar roleExceptional organisational and time management skills, with the ability to prioritize tasks effectivelyExcellent written and verbal communication skills, with a keen eye for detailProficient in using productivity tools such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platformsDiscretion and professionalism in handling sensitive informationStrong problem-solving abilities and the capacity to work well under pressureDemonstrated ability to work independently and as part of a teamFlexibility and adaptability to changing priorities and deadlinesBachelor's degree or equivalent experience preferred

Executive Assistant to CEO and Whole Time Director Function PurposeThe Executive Assistant function in our insurance broking company plays a crucial role in providing comprehensive administrative and operational support to the Director and CEO. This function ensures effective coordination, communication, and assistance to enhance the productivity and efficiency of top management.Role PurposeThe purpose of the Executive Assistant role is to serve as a key liaison between the Director, CEO, and various internal and external stakeholders. The role involves managing schedules, organizing meetings, handling confidential information, and facilitating seamless communication to enable optimal decision-making and execution of strategic initiatives.Key Expectations of the Role1. Calendar and Schedule Management:· Efficiently manage and coordinate the Director's and CEO's calendars, schedules, and appointments.· Prioritize and arrange meetings, ensuring optimal time management and alignment with strategic objectives.2. Communication and Correspondence:· Facilitate effective communication between the Director, CEO, and internal/external stakeholders by managing emails, letters, and phone calls.· Draft and proofread correspondence on behalf of the Director and CEO, ensuring accuracy and professionalism.3. Meeting Coordination and Documentation:· Organize, coordinate, and document meetings, ensuring all necessary materials and documents are prepared and distributed in advance.· Record minutes of meetings and follow up on action items to support efficient decision-making and project execution.4. Confidential Information Management:· Maintain strict confidentiality in handling sensitive information related to the Director, CEO, and organizational matters.· Safeguard and manage confidential documents and data in a secure and organized manner.5. Travel and Itinerary Management:· Arrange travel logistics, including flights, accommodations, and transportation, for the Director and CEO.· Create detailed travel itineraries and ensure smooth travel experiences.Competencies Required for the Role1. Organizational Skills:· Possesses strong organizational abilities to efficiently manage multiple tasks, deadlines, and priorities.· Demonstrates attention to detail in coordinating complex schedules and activities.2. Communication and Interpersonal Skills:· Exhibits excellent written and verbal communication skills to effectively interact with diverse stakeholders.· Demonstrates a high level of professionalism, tact, and diplomacy in all interactions.3. Time Management and Prioritization:· Efficiently manages time and priorities, ensuring the Director's and CEO's schedules are optimized for productivity and effectiveness.· Demonstrates the ability to handle urgent matters and adapt to changing priorities.4. Adaptability and Flexibility:· Adapts quickly to changes in priorities, schedules, and organizational needs.· Remains flexible and open to adjusting plans as required in a fast-paced work environment.5. Interpersonal Skills: Strong interpersonal skills, including the ability to work collaboratively, build relationships, and effectively represent the Director and CEO.Personal Qualifications· Educational Background: A bachelor's degree in business administration, office management, or a related field is preferred.· Experience: Prior experience in executive assistant roles or administrative positions supporting senior management is advantageous.· Confidentiality and Ethics: Upholds high standards of confidentiality, ethics, and integrity in handling sensitive information and interactions.· Technology Proficiency: Proficient in using office productivity software (Microsoft Office, Google Workspace) and calendar management tools.

JOB TITLE: EXECUTIVE ASSISTANT TO CEOLOCATION: Mumbai, MaharashtraABOUT US:JioSaavn is South Asia’s leading audio streaming service to access, discover, and listen to favourite songs & Podcasts across languages and genres. We blend digital technology, data analysis (which we have affectionately coined Music Science), and a strong, fearless business acumen to reach all corners of the globe. Our award-winning mobile products, partnerships, innovations and thought leadership have been featured in some of the world’s leading publications, from The New York Times, to The Wall Street Journal, The Economic Times to Forbes, and many more.OUR CULTURE:At JioSaavn, we ignite passion and performance to work towards a collective goal: creating the perfect mobile entertainment ecosystem that delivers the best possible music experience to millions of listeners around the world. Our default mode is that of perpetual innovation. Together, we form a concerted rhythm that goes beyond borders. We don't just go with the flow, we create it.JioSaavn offers a dynamic and unconventional work environment, full of fun wholesome experience. We believe creativity and technology blend together like sweet melodies. When you choose JioSaavn, you join a diverse world of high-calibre techies, artists, and inventors hailing from companies like Yahoo!, Twitter, LinkedIn, Google, Qualcomm, HBO, Microsoft, Flipkart, Amazon, Paytm, Quikr etc.Our value-based, people-first work culture is about empowering every individual in our team to be catalysts for change in this dynamic digital world. Every day is an opportunity to bring your vision to life, and to expand, learn and grow. No idea is left unconsidered. No voice is left unheard.JioSaavn prides itself on being an equal opportunity employer. We have committed ourselves to creating a safe environment with fair and equal access and opportunities, sans discrimination. We encourage everyone to be open to experiences and perspectives beyond their normal; divergent thinkers create differentiated products, and even better music.If our vibe matches with yours, we'd love to hear from you.ROLE BRIEF: JioSaavn is looking to hire an experienced, reliable and task-oriented Executive Assistant to the CEO. The ideal candidate will operate as the "right-hand" to the CEO, working diligently to translate leadership vision into actionable/operational plans and partnerships, both internally and externally. The person will be responsible for building positive and productive working relationships with the CEO, executive management and organizational peers to facilitate organisational effectiveness and efficiency.This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism, integrity and confidentiality.RESPONSIBILITIES: Calendar Management: Efficiently manage the CEO's calendar, schedule meetings, appointments, and travel arrangements, and proactively resolve scheduling conflictsTravel Coordination: Work closely with the Admin team to arrange and coordinate travel plans and accommodations for the CEO to create a smooth and hassle free experienceExpense Management: Handle expense reports and reimbursements for the CEO in coordination with the finance team folksSenior Stakeholder Engagement: Engage with internal and external stakeholders (both RIL and JioSaavn). Act as the primary point of contact between the CEO and all stakeholders, handle emails, and correspondence in a timely and professional mannerOperational Support: Prepare meeting minutes, follow up on open action items and help meet deadlines by streamlining operations and prioritising tasks, allowing him to focus on high-impact initiativesAdd ons - Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.Provide a bridge for smooth communication between the CEO and staff.Provide sophisticated calendar management for the CEO, prioritise inquiries and requests, make judgements and recommendations to ensure smooth day-to-day engagements.Work closely with the CEO to keep him well informed of upcoming commitments and events.Work closely with all the business heads to understand the status and P&L of their respective businesses and report these to the CEO on a regular basis.Work with stakeholders to identify opportunities to improve and streamline existing business processes, decision making, meeting effectiveness, and communications.Prepare management decks, review decks, reports, analysis and write-ups, as and when required for leadership meetings and discussions.Ensure the closure of discussions and action-items from these leadership meetings.Proactively identify issues that could impact the successful execution of the CEO’s agenda and the organisation’s strategy and annual operating plan.Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the CEO.Anticipate the CEO's needs in advance of meetings, conferences, etc.Prioritise and determine appropriate course of action, response and exercising judgement to reflect CEO’s style and organisation policy.Work with the Executive Team to coordinate the CEO’s outreach activities like strategic conferences, networking opportunities and industry alliances. Follow up on contacts made by the CEO to cultivate ongoing relationships.Share relevant updates, news articles and important articles of the leading publications that could be useful to the CEO in increasing his efficiency. REQUIREMENTS:Masters in business administration or another field. Minimum 4 years of executive support experience, including supporting C-level executivesExpert proficiency with Microsoft Office and Mac OS Excellent written and verbal communication skills are necessary for the job.Excellent Presentation skills and ability to present information in a concise manner.Ability to make appropriate, informed decisions regarding priorities and available time.Exceptional organisational skills and impeccable attention to detail.Able to maintain a high level of integrity and discretion in handling confidential information High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, leaders and external partners.Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.Ability to switch gears at a moment’s notice.Should be open to commuting to multiple offices when needed.

Job Summary:We are looking to bring on board an experienced Executive Assistant. The incumbent will be responsible for the overall management of the leader’s office and providing complete administrative support to the leader including calendar management, coordinating and arranging meetings as well as travel and stay arrangements, making appointments, documentation and confidential file management, etc.Responsibilities:Provide administrative support to the leadership to plan, execute and ensure smooth operations on day-to-day operation of the officeMaintain and Coordinate leaders’ complex and frequently changing calendar, travel and stay arrangements. Prioritize complex scheduling and logisticsCoordinate pre-planning of trips, board meetings, teleconferences and eventsManaging the complete cycle of vendor management from seeking quotations to finalizing contracts and filing invoicesProvide telephone coverage – answer executive phones, take accurate messages, know leaders’ whereabouts at all times, handle urgent calls with appropriate judgment.Respond to certain emails on behalf of the leaders & documenting minutes of the meetingsActing as liaison between the leaders and teams, by transmitting directives, instructions and assignments and following up on the status of assignmentsRequirements:Proven experience as an Executive Assistant or in a similar roleExceptional organisational and time management skills, with the ability to prioritize tasks effectivelyExcellent written and verbal communication skills, with a keen eye for detailProficient in using productivity tools such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platformsDiscretion and professionalism in handling sensitive informationStrong problem-solving abilities and the capacity to work well under pressureDemonstrated ability to work independently and as part of a teamFlexibility and adaptability to changing priorities and deadlinesBachelor's degree or equivalent experience preferred

Company DescriptionMetquay Inc. is a software product company based in Bellevue, Washington. We are at the forefront of technological innovation, delivering top-notch solutions to our global clients.Role DescriptionWe seek a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO. This role is crucial in enabling our CEO to focus on strategic responsibilities by efficiently managing operational and administrative tasks.Key Responsibilities:Manage and organize the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.Act as a point of contact between the CEO and internal/external clients.Handle correspondence and prioritize emails for the CEO.Prepare and edit communications, presentations, and other documents.Take charge of projects and ensure effective communication with team members for necessary follow-up.Maintain a high level of confidentiality and discretion.Qualifications:Bachelor’s degree in Business Administration or related field.Proven experience as an Executive Assistant or similar administrative role.Excellent written and verbal communication skills.Strong organizational and time management skills.Proficiency in MS Office and other office management tools.Ability to work under pressure and meet tight deadlines.What We Offer:A dynamic and supportive work environment.Opportunities for personal and professional growth.Competitive salary and benefits package.

ResponsibilitiesCalendar ManagementCommunicationMeeting CoordinationTravel ArrangementsDocument ManagementExpense ManagementTask PrioritizationQualificationsBachelor's degree or equivalent 5+ years experience as personal secreatary